The Higher Education Opportunity Act (HEAO) of 2008 requires disclosure of policies that can affect students in colleges and universities. The following information is disclosed in compliance with this federal law.
For the Net Price Calculator, HEOA requires that AB use the data from the most recent year reported available. Therefore, the information provided is representative of 2015-2016. Financial aid is money to be used in meeting educational expenses such as tuition, fees, books and course supplies. Financial aid awards are based on your individual and family financial need and eligibility as determined through the annual FAFSA application. There are several types of financial aid available at AB, including grants, scholarships, workstudy, and loans. Financial aid awards may include a combination of the various types of aid available.
ENTRANCE COUNSELING FOR STUDENT LOAN BORROWERS
Entrance Counseling is required before you can receive your first Direct Subsidized Loan, or Direct Unsubsidized Loan as an undergraduate, or your first Direct PLUS Loan as a graduate/professional student.
To complete Entrance Counseling: studentloans.gov
EXIT COUNSELING FOR STUDENT LOAN BORROWERS
Exit Counseling is required when you graduate, leave school, or drop below half-time enrollment. Exit Counseling provides important information you need to prepare to repay your federal student loan(s).
To complete Exit Counseling: studentloans.gov
DISBURSEMENT OF FINANCIAL AID
The earliest financial aid may be credited, or disbursed, to a student’s account, or bill, is 10 days before the semester begins. However, financial aid will not credit to the student’s account unless all eligibility requirements have been met and verification has been completed. In addition, if the student is taking out a student loan, the student must have completed entrance loan counseling and completed a master promissory note for the respective loan program.
If a student drops a course up through the regular registration period, the student is not charged for that course. However, if a student withdraws from a course following the regular registration period, he or she will be charged for the tuition.
Withdrawal from the University
Undergraduate and Graduate Students withdrawing from the University would use the following refund schedule for tuition:
|STUDENT RESPONSIBILITY||SUMMER SEMESTER AND/OR SUMMER 1||SUMMER 2||FALL SEMESTER||SPRING SEMESTER|
|20%||May 25 – May 29||June 28 – June 30||Aug 30 – Sept 5||Jan 18 – Jan 23|
|40%||May 30 – June 1||July 1 7– July 3||Sept 6 – Sept 19||Jan 24 – Feb 6|
|60%||June 2 – June 5||July 5 – July 7||Sept 20 – Oct 3||Feb 7 – Feb 20|
|100%||After June 5||After July 7||After Oct 3||After Feb 20|
Undergraduate students withdrawing from the University during a semester or summer term will receive no refund of room charges. Graduate students who occupy undergraduate housing on a temporary basis who subsequently make alternate arrangements will receive a prorate refund proportionate to the number of days occupied compared to remaining days.
All fees are nonrefundable
A student withdrawing from the University, for any reason, before 60% of the semester is complete will be refunded a part of the charges for board proportionate to the number of days of the semester remaining after the meal ticket is surrendered. A student withdrawing from the University, for any reason, after 60% of the semester is complete, will not receive any refund for board. The percentage is calculated by dividing the number of calendar days attended by the total number of calendar days in the semester excluding scheduled breaks of 5 days or more.
Refunds of financial aid are a separate calculation to comply with federal regulations.
The calculations include the length of the enrollment period, unpaid institutional charges, all educational costs for the enrollment period and amounts paid toward institutional charges from financial aid and cash paid by the student. Students who consider withdrawing or reducing hours below full-time are advised to contact the Financial Aid Office.
All accounts with the university must be paid in full before a student is permitted to register for another semester. Transcripts and diplomas will be withheld until the student’s financial obligations to the University have been met.
All term or semester charges are due by August 15th for the fall term and by January 4th for the spring term. If the balance is not paid within 30 days of the due date a late fee of $150.00 may be assessed. Also, for each month that there is a balance, unpaid interest will be charged on the unpaid amount at the end of each month, excluding August and January. The interest rate is 6% over twelve months (ex. $100 x 6% divided by 12 = $0.50)
Alderson Broaddus University Refund is available in the Academic Catalog found here.
RETURN OF FINANCIAL AID
Refund of Financial Aid
These policies apply only to students who completely terminate their enrollment or stop attending classes before completing more than 60 percent of the enrollment period (term). This policy does not apply to students who withdraw from individual courses, unless all courses are eventually dropped.
When a student withdraws from all of his/her courses, he/she may no longer be eligible for the full amount of Title IV funds that he/she was originally scheduled to receive.
Definition of Return to Title IV (R2T4)
According to Section 484B of the Higher Education Act of 1965 (as amended) students who withdraw or are withdrawn from all classes in a term may be required to return all or part of their Title IV aid received for that term. Title IV aid includes Federal Pell Grant, Federal SEOG (Supplemental Educational Opportunity Grant), Direct Subsidized Loan, Direct Unsubsidized Loan, Parent PLUS Loan, Federal Perkins Loan, and Teach Grant.
Title IV aid is awarded to a student under the assumption that he/she will attend school for the entire period for which the assistance is awarded. The return of funds is based upon the concept that students earn their financial aid in proportion to the amount of time in which they are enrolled.
Once 60% of the semester is completed a student is considered to have earned all of his/her financial aid and will not be required to return any funds.
The Return of Title IV Funds regulation does not dictate the institutional refund policy.
The calculation of Title IV funds earned by the student has NO relationship to the student’s incurred institutional charges.
Withdraw and Return Process
Determining the withdraw date
A student’s withdraw date is used to calculate the amount of financial aid to be returned. To determine the withdrawal date for R2T4, the withdrawal date varies with the type of withdrawal.
A student may provide official notification of his or her intent to withdrawal by following the school’s withdrawal process. The withdrawal date for official withdrawal may either be the date the student began the withdrawal process or the last date of attendance in an academically related activity.
A student who leaves a AB and does not notify the school of his or her withdrawal is a considered an unofficial withdrawal. There are two categories of these unofficial withdrawals for purposes of R2T4. First, if the AB determines that a student did not begin the withdrawal process or otherwise notify the school of the intent to withdraw due to illness, accident, grievous personal loss, or other circumstances beyond the
student’s control, the withdrawal date is the date the school determines that the student ceased attendance because of the aforementioned applicable event.
The second category of unofficial withdrawals encompasses all other
withdrawals where official notification is not provided to AB. For these withdrawals, commonly known as dropouts, the withdrawal date may be the midpoint of the payment period or period of enrollment, as applicable, or the last date of an academically related activity in which the student participated.
Alderson Broaddus University has an official grading policy that provides instructors with the ability to differentiate between those students who complete the course but failed to achieve the course objectives and those students who did not complete the course. When a student that has begun attendance fails to earn all “NF” at the end of the semester, Alderson Broaddus University, for federal student aid purposes, must assume that the student has unofficially withdrawn or dropped out.
If the student has unofficially withdrawn (shows zero earned hours at the end of the semester), the midpoint of the term is used as the withdrawal date. Therefore, 50% of the student’s federal student aid for the term is considered unearned and may result in a reduction of federal aid.
However, when Alderson Broaddus University can document attendance or participation beyond the 60% point in the semester, the student may be able to retain 100% of his/her federal student aid under these circumstances
Section 484B (c) of the HEA makes it clear that the determination of a student’s withdraw date is the responsibility of the institution. Therefore, the institution, not the student, must document a student’s attendance at an academically related activity. A student’s certification of attendance that is not supported by documentation by the institution would not be acceptable documentation for the student’s last date of attendance at an academically related activity.” (section 668.22 (c ) in the Discussion, Federal Register 34 CFR Part 668, 6682, and 685, Student Assistance General Provisions and FFELP and Direct Loan Program, Final Rule)
Title IV aid earned is prorated up to and including the 60% point in the semester. After that point in time Title IV aid is considered 100% earned. EXCEPTION: If the course or courses are not for the full length of the semester (ex. 1st 7 week class in the summer term), see the section below regarding Module Courses)
Percentage of Title IV aid earned is calculated as follows:
60 (# of days completed) / 106 (Total # of days in term*) = 56.60% ( Earned Title IV Aid )
* Total number of calendar days in a term of enrollment excluding any scheduled breaks of more than five days.
The percentage of unearned Title IV aid is:
100% minus the percent earned. (Example: 100% – 56.60% = 43.40%)
Unearned aid will be returned first by AB from the student’s account calculated as follows:
Total institutional charges X percent of unearned aid = amount to be returned to program(s) by the school
AB must return any unearned Title IV funds within 45 days of the date the school determined the student withdrew and offer any post-withdraw disbursements of loan funds within 30 days of that date. The University must also disburse any Title IV grant funds a student is due as a part of a Post withdraw disbursement within 45 days of the date a school determined the student withdrew, plus disburse any loan funds a student accepts within 180 days of that date. Unearned funds are paid directly to the U.S. Department of Education.
This amount is Alderson Broaddus University’s responsibility to return to the appropriate Title IV fund(s); however, because the student did not earn these funds, the amount will be billed to their student account.
Unearned Title IV aid shall be returned to the following programs in the below order:
- Unsubsidized Federal Direct Loan
- Subsidized Federal Direct Loan
- Federal Perkins Loan
- Federal Graduate PLUS Loan
- Federal Parent PLUS Loan
- Federal Pell Grant
- Federal SEOG
- Federal Teach Grant
- Other Title IV grants or loan assistance
Unearned Title IV funds must be returned within 45 days of the student’s withdrawal. AB will return the student’s unearned Title IV funding on his or her behalf and consider the returned funds as the student’s debt owed to AB.
NOTE: If a student did not receive funds in one of the programs listed above there would be no funds to return. Also, any loan amount not returned remains subject to the terms of the promissory note signed by the student.
A student is a withdraw for Title IV purposes if the student ceases attendance at any point prior to completing the payment period or period of enrollment, unless the school obtains written confirmation from the student at the time of the withdraw that he/she will attend a module that begins later in the term. If the school obtains this confirmation of future attendance but he/she does not return as scheduled, the student is considered to have withdrawn from the payment period or period of enrollment. The student’s withdraw date and a total number of calendar days in the payment or enrollment period would be the initial withdraw date.
Non-Title IV Funds
Non-Title IV aid (including alternative loans) is refunded to its source according to the institutional tuition refund schedule located in the catalog.
Refunds on all institutional charges, including tuition and fees, will be calculated using the refund policy published in the Alderson Broaddus University Catalog and will be calculated and determined by the Business Office.
Refunds and adjusted student statement bills will be sent by the Business Office to the student’s address on file with the Registrar’s office following a withdraw.
Students are responsible for any portion of their institutional charges left outstanding after Title IV funds are returned and any institutional and/or other aid that may have be adjusted. Students must make arrangements with the Business Office for repayment of the outstanding charges. Consequences of non-payment include blocks on re-enrollment, transcript and diploma holds, and student account placement with Collections.
NATIONAL STUDENT LOAN DATA SYSTEM (NSLDS)
Federal student loan records of students and parents will be submitted to the National Student Loan Data System (NSLDS), and will be accessible by guaranty agencies, lenders, and institutions determined to be authorized users of the data system. Students and parents may view their federal loan record history by visiting nslds.ed.gov.
STATE GRANT ASSISTANCE
State need based student aid programs also use results from the FAFSA to determine eligibility for state funds. State aid deadlines are published on the FAFSA. For more information on WV state aid visit cfwv.com. Students should check with their home state’s department of education for additional application requirements.
PREFERRED LENDER LISTS AND ARRANGEMENTS
Alderson Broaddus University does not recommend, promote or endorse lenders for private education loans. However, we will certify a private loan upon request. Private student loans are nonfederal loans, made by a lender such as a bank, credit union, state agency, or a school.
Alderson Broaddus University – Conflict of Interest and Code of Conduct for Financial Aid Professionals
The Title IV of the Higher Education Act (HEA), and federal regulations contained in 34 CFR 668.14(b)(27), and 34 CFR 601.21 require Alderson Broaddus University (referred to throughout this document as “the University”) to develop, administer, and enforce a code of conduct with respect to private education loans. The Code of Conduct sets forth standards for business relationships between the University, its affiliated organizations and entities, and private entities that make or hold educations loans (referred to throughout this document as “lender”).
This code of conduct is intended to provide written guidance to University officials and affiliated members in regard to their interactions with lending institutions. It follows University policy of providing financial aid to students in a manner that is free from conflict of interest, in the best interest of students, and is in compliance with current laws and regulations.
III. Distribution Requirements
Affiliates of Alderson Broaddus University must also comply with this code of conduct. An affiliated organization may include but is not limited to, alumni, athletic, social, academic, or professional organizations and foundations. An organization does not need to be directly related to or dependent on Alderson Broaddus University to be affiliated. An education loan lender is not an affiliated organization.
HEA Sections 487(a)(25)(A); 34 CFR 601.21(a)(2)(i); 34 CFR 668.16(d)(2)
In addition, an affiliated organization must publish this code of conduct (and if it has an internet website, publish the code of conduct on its website), if it is engaged in the practice of recommending, promoting, or endorsing education loans for students who attend Alderson Broaddus University.
34 CFR 601.2 and 34 CFR 601.21(b)
For the purpose of this policy, key terms are defined as follows:
Private Education Loan – any loan that is not made under Title IV of the Higher Education Act and is issued to a borrower expressly for postsecondary education expenses, regardless of whether the loan is disbursed to the University on behalf of the student, or directly to the student. The following are not considered private education loans, and are not covered by this code of conduct:
- A loan secured to cover educational expenses through the following means:
- Residential mortgage transaction
- Reverse mortgage transaction
- Extension of credit under an open‐end consumer credit plan (e.g., a home equity line‐of‐credit, open line of credit tied to a Certificate of Deposit)
- Real property
- A dwelling
- An extension of credit in which Alderson Broaddus University is the lender if the term of the extension of credit is 90 days or less, such as the OASIS Payment Plan.
- An extension of credit in which Alderson Broaddus University is the lender and the term of the extension of credit is one year or less and an interest rate will not be applied to the credit balance.
34 CFR 601.2
A gift means any gratuity, favor, discount, entertainment (including expenses for shows, sporting events, or alcoholic beverages), hospitality (including private parties of select training or conference attendees), loan, or other item having a monetary value of more than a de minimus or nominal value. A gift includes services, transportation, lodging, or meals, whether provided in kind, by purchase of a ticket, payment in advance, or reimbursement after the expense has been incurred.
HEA Section 487(e)(2); 34 CFR 682.200(b)
An officer, employee, or agent of the University who is employed in the financial aid office or who otherwise has direct responsibility with respect to education loans must not solicit or accept any gift from a lender, lender servicer, or guarantor.
A gift to a family member of an officer, employee or agent of the University, or a gift to an individual based on that individual’s relationship with the University’s officer, employee, or agent is not permissible if either of the following applies:
- The gift is given with the knowledge and acquiescence of the University’s officer, employee, or agent, or
- The officer, employee, or agent has reason to believe the gift was given because of that person’s official position with the University.
34 CFR 601.21(c)(2)(iv)
An officer, employee, or agent of the University, or a member of an organization affiliated with the University may accept items of a de minimus or nominal value from a lender, lender servicer, or guarantor that are offered as a form of generalized marketing or advertising or to create good will. Examples of permissible gifts include, but are not limited to the following:
- Pens or pencils
- Small tote bags
- Other individual office supply items
An employee of the University may also accept items of value from a lender, lender servicer, or guarantor, which are also offered to the general public.
HEA Section 487(e)(2)(B); 34 CFR 682.200(b)
B. Philanthropic Gifts/Contributions to the University
The University will not accept philanthropic contributions, including, but not limited to scholarships and grants for students, from a lender, lender servicer, or guarantor that are related to the education loans the lender, lender servicer, or guarantor provided to students by the lender, lender servicer, or guarantor, or that are made in exchange for any advantage related to education loans.
HEA Section 487(e)(2)(B)(ii)(V); 34 CFR 682.200(b)(5)(i)(A)(9); 34 CFR 682.401(e)(1)(i)(E)
The University may accept philanthropic contributions from a lender, lender servicer, or a guarantor that are not related to the educational loans provided by the lender or guarantor, and that are not made in exchange for any advantage to the lender, guarantor, or servicer.
HEA Section 487(e)(2)(B)(ii)(V); 34 CFR 601.21(c)(2)(iii)(E)
C. Advisory Councils
An officer, employee, or agent of the University who is employed in the financial aid office or who otherwise has direct responsibilities with respect to education loans may not serve on or otherwise participate in an advisory council established by a lender or its affiliate, or group of lenders. (See exceptions below under “Permissible Activities”).
HEA Section 487(e)(7); 34 CFR 601.21(c)(7)
An officer, employee, or agent of the University who is employed in the financial aid office or who otherwise has responsibilities with respect to private education loans or other student aid may serve on an advisory board for a lender, group of lenders, guarantor, or group of guarantors and be compensated from reasonable expenses incurred in that service. Expenses are considered to be reasonable if either of the following conditions is met:
- The expenses meet the standards of and are paid in accordance with a state government reimbursement policy applicable to the University.
- The expenses meet the standards of and are paid in accordance with the applicable federal cost principles for reimbursement. Federal cost principles are those contained in either OMB Circular A‐21 or Circular A‐122.
34 CFR 601.21(c)(7); 34 CFR 668.16(d)(2)(ii); 34 CFR 682.401(e)(2)(vi)
D. Boards of Directors
Lender, Lender Servicer, and Guarantor
An employee or agent of the University who is employed in the financial aid office may not serve on or otherwise participate in the board of directors of a lender, lender servicer, or guarantor.
An employee or agent of the University who is not employed in the financial aid office but who has responsibility with respect to education loans may not serve on or otherwise participate in the board of directors of a lender, lender servicer, or guarantor, if that employee or agent will participate in any decision of the board with respect to private education loans offered to students that attend Alderson Broaddus University.
An employee or agent of the University who is not employed in the financial aid office and who has no responsibility with respect to education loans may serve unrestricted and be compensated for service on the board of directors of a lender, lender servicer, or guarantor.
An agent of the University who is not employed in the financial aid office but who have responsibility with respect to private education loans may serve with compensation on the board of directors of a lender, lender servicer, or guarantor, if that agent will not participate in any decision of the board with respect to private education loans offered to students that attend Alderson Broaddus University.
Institutional Board of Governors
No officer, employee, agent, or contractor of a lender, lender servicer, or guarantor may serve on the board of governors, if that individual will participate in any decision of the board with respect to private education loans offered to students that attend Alderson Broaddus University.
An officer, employee, or agent of a lender or lender servicer, or a guarantor may serve as a member of the Alderson Broaddus University Board of Governors if that individual will not participate in any decision of the board with respect to private educational loans.
HEA Section 487(e)(3)(B)(i), (ii) & (iii); 34 CFR 601.21(c)(3)(i) & (ii)
E. Choice of Lender
Officers, employees, and agents of the University will not:
- Require a student to use a specific lender for private education loans
- Encourage or influence a student to choose a specific lender
- Show preference for one lender over another
- Refuse to certify or cause delays for a borrower based on their selection of lender
Officers, employees, and agents of the University will:
- Ensure that students are informed about their private loan options
- Answer any questions about the private loan process or a specific lender in an unbiased manner
- Provide services necessary to assist the student with the private education loan process
34 CFR 601.21(c)(4)
F. Consulting and Contractual Arrangements
An officer, employee, or agent of the University who is employed in the financial aid office or who otherwise has responsibilities with respect to education loans will not accept from any lender or its affiliate any fee, payment, or other financial benefit as compensation for any type of consulting arrangement or other contract to provide services to or on behalf of the lender. A prohibited financial benefit includes the opportunity to purchase stock.
34 CFR 601.21(c)(3)
An officer, employee, or agent of the institution who is not employed in the financial aid office and who has no responsibilities with respect to education loans may accept compensation from a lender for a consulting arrangement or other contract to provide services to or on behalf of a lender.
34 CFR 601.21(c)(3)
G. Loan Counseling
The University may request and accept services from a lender in conducting entrance and exit loan counseling for our students, provided:
University staff is in control of the counseling. To be considered “in control of the counseling,” staff must review and approve the content of the counseling and provide oversight over how the counseling is conducted. The lender does not promote specific lender’s products or services. Counseling materials that the University accepts from a lender must disclose the identity of the entity that assisted in preparing or providing the materials, and must not be used to promote the lender’s education loan or other products.
HEA Section 487(e)(2)(B)(ii)(IV); 34 CFR 682.200(b)(5)(ii)(A); 34 CFR 682.401(e)(2)(i)
H. Loan Terms and Conditions
The University does not solicit any private education loan lenders for specific loan terms and conditions for students.
34 CFR 682.200(b)(5)(ii)(E)‐(I)
I. Opportunity Pools
Opportunity Pool Definition – Opportunity pool means a private education loan made by a lender to a student attending this University or the student’s family member that involves the University paying points, premiums, additional interest, or financial support to the lender for the purpose of that lender extending credit to the borrower.
The University will not accept or request an offer of funds from an opportunity pool to be used for private education loans.
HEA Section 487(e)(5); 34 CFR 682.200(b)(5)(iii)(C); 34 CFR 601.21(c)(5)
The University does not permit lenders to print or distribute any University‐related publications. A lender is not permitted to use the University logo in the marketing of private education loans to our students or parents.
The University does accept limited quantities of publications from a lender as informative references for staff regarding the private education loan options that are available. However, the University does not distribute these publications to students and parents.
34 CFR 682.200(b)(5)(iii)(C); 34 CFR 682.401(e)(3)(iii); 34 CFR 601.12
K. Revenue Sharing Arrangements
The University will not solicit or accept a fee, revenue or profit sharing, or other material benefit from a private education lender that issues loans to or on behalf of students in exchange for the University recommending that lender or the lender’s products.
HEA Section 487(e)(1); 34 CFR 601.21(c)(1)
L. Staffing Assistance
The University will not allow any member of a lending institution to staff the Office of Student Financial Assistance under any circumstances.
HEA Section 487(e)(6); 34 CFR 601.21(c)(6); 34 CFR 682.200(b)(5)(i)(10)
M. State Education Grants, Scholarships, & Financial Aid Funds
The University may accept state grants, scholarships and other state‐based financial aid funds administered by or on behalf of a state from an entity who is also a guarantor.
HEA Section 487(e)(2)(B)(ii)(VI); 34 CFR 601.21(c)(2)(iii)(F)
N. Student Aid Related Programs
The University may accept, free of charge, from a lending institution workshops or trainings that are designed to improve the lender services or contribute to staff professional development. The lender or guarantor must disclose its identity in the materials that it assists in preparing or providing and the materials must not promote its education loan products.
HEA Section 487(e)(2)(B)(ii)(l); HEA Section 487(e)(6)(B)(i)& (ii); 34 CFR 601.21(c)(2)(iii)(A); 34 CFR 682.401(e)(2)(ii), (iii) & (iv)
The University will not accept from a private lender, lender services, or guarantor any computer hardware or software unrelated to the processing of private education loans from a lender. The University will not accept free data transmission services from a private loan lender that is unrelated to electronic processing of private education loans.
The University will accept, free of charge, technology that is associated with loan processing. Toll‐free numbers may be used to obtain information and assistance with the processing of a private education loan.
34 CFR 601.21(c)(2)(iii)(A); 34 CFR 682.200(b)(5)(iii)(C); 34 CFR 682.401(e)(3)(iii)
P. Training, Travel and Lodging.
The University will not accept payment of training or conference registration, travel, or lodging costs from a lender. The University may accept, free of charge, from any lender, workshops or training sessions that are designed to improve the lender services or contribute to staff professional development.
HEA Section 428(b)(3); HEA Section 435(d)(5); 34 CFR 601.21(c)(2)(i),(ii) & (iii); HEA Section 487(e)(2)(B)(ii); HEA Section 487(e)(6)(B)(i); 34 CFR 682.401(e)(2)(ii), (iii) & (iv)
Q. Other Permissible Benefits and Services
An employee, officer or agent of the University may accept other benefits or services from a lender that are specifically identified in a separate, public notice issued by the U.S. Department of Education.
34 CFR 682.200(b)(5)(ii)(A); 34 CFR 682.401(e)(2)(i)
FEDERAL STUDENT FINANCIAL AID PENALTIES FOR DRUG LAW VIOLATIONS
A conviction for any offense, during a period of enrollment for which a student was receiving Title IV, HEA Program (federal) funds, under any federal law involving the possession or sale of illegal drugs will result in the loss of eligibility for any Title IV, HEA grant, loan or work-study assistance (HEA Sec. 484(r)(1)); (20 U.S.C. 1091(r)(1)). Information regarding Availability of Institutional and Financial Aid Information is available at https://ab.edu/financial-aid/. Paper copies may be obtained in the Financial Aid Office located on the 2nd floor of Burbick Hall. FAO may be contacted by telephone (304) 457-6354, email firstname.lastname@example.org or fax (304) 457-6391.
Available at https://ab.edu/financial-aid/price-of-attendance/
Available at https://ab.edu/financial-aid/loans/
Withdrawal from University
- A student withdrawing from the University, either during an academic term or at the completion of an academic term, must complete a withdrawal form available in the Registrar’s Office
- Failure to comply with this procedure will result in course failure and a final grade of “NF” will be recorded on the student’s permanent record
- Withdrawing from the University means withdrawing from all registered courses. This is only permitted with a grade of “W” during the period prior to the last day to withdraw each semester. After the last day to withdraw, a grade in each course must be assigned.
Change of Registration
- Any change in registration must be processed through the Registrar’s Office.
- “Dropping” a course within the first five days will not be entered on the permanent record but must be properly processed.
- If a student “withdraws” from a course following the Add/Drop period, but within the published withdrawal time frame, he or she receives a grade of W.
- Withdrawal beyond the published withdrawal deadline will result in a failing grade of “NF” indicating that the student failed to maintain active participation in the course, is non-compliant with withdrawal policies, and failed to achieve course requirements due to non-attendance. Faculty must record the date the student last participated in the course on the final course grade roster. The Provost/Executive Vice President for Academic Affairs may review individual cases and make an exception to this application if a health or other emergency beyond the student’s control existed.
- A student withdrawing from courses that take them to less than 6 credit hours must complete an exit interview with the Financial Aid Office.
- A student who has registered for auditing cannot change the registration to credit after the end of the add/drop period.
Further information may be obtained at ab.edu/grading-policy
The Satisfactory Academic Progress Policy can be found here.